While you're on the roof,
we're booking the next job.
ReceptionAide is your 24/7 Conversational AI front office. It answers your calls, texts back the ones you miss, books the job on your calendar, and follows up. So the busiest HVAC shop in town is yours.
Be the business that always picks up.
It tells callers up front they're speaking with an AI assistant and that the call may be recorded.
Every call you miss is a job answering someone else's phone.
You can't pick up from a crawlspace or the top of a unit. So the call rolls to voicemail, and most people don't leave one. They just dial the next HVAC company on the list. That's not a missed call. That's a booked job you'll never know you lost.
Everything a great receptionist does.
Around the clock. Without the desk.
Answers the phone, 24/7
Day, night, weekend, holiday. Real conversations in your caller's language, not a phone tree or a beep.
Texts back missed calls instantly
Stepped away? It catches the lead by text in seconds, before they call the next guy.
Books straight to your calendar
Qualifies the job, finds the slot, and drops it on your schedule. You just show up.
Follows up automatically
Chases quotes and no-shows so warm leads don't go cold while you're busy working.
Builds your reviews
Asks happy customers for the 5-star review right after the job, while you're still their hero.
Comes with your website
The one you're looking at. Hosted, handled, done. Part of the package, not an extra bill.
Answered in a real voice. In seconds.
See what missed calls are costing you.
ReceptionAide is built to catch the calls you're missing today. Drag the sliders to your shop's real numbers. Even at a conservative booking rate, watch what you'd recover.
You won't set up a single thing.
We're not a login and a help doc. We build the whole front office for you, and you talk to a real person, not a ticket queue.
- ✓We build your Conversational AI, write your call scripts, and wire up your calendar.
- ✓We stand up your website and connect your existing phone number.
- ✓We tune it to how your shop books jobs, not a generic template.
- ✓Real humans on the other end when you need us. No portals, no runaround.
You keep doing the work.
We handle everything around the call.
We build it for you
We set up your Conversational AI, your calendar, your call scripts, and your website. White-glove. You don't touch a thing.
It answers and books
Calls and texts, 24/7. It sounds great, captures the lead, qualifies the job, and books it.
You show up and get paid
Jobs land on your calendar while you're working. You do the work only you can do. The rest is handled.
This is what your callers will hear.
A full demo call, start to finish. No hold music, no "press 1 for service."
AC out in a heat wave → booked for 8 AM the next morning
Answered, qualified, booked, and confirmed by ReceptionAide's Conversational AI. It tells callers up front they're speaking with an AI assistant and that the call may be recorded.
Make it answer my phone →
All upside. We took the risk out.
No long contracts
Month to month. Stay because it's making you money, not because you're locked in.
We do 100% of setup
White-glove from day one. You don't build, configure, or babysit a thing.
It's all yours
Your phone number, your customers, your data: always yours, never locked away.
You approve it first
Nothing answers your line until you've heard it and signed off. You stay in control of what your callers experience.
We're hand-picking a few HVAC shops to launch with.
Founding clients get our full white-glove setup in exchange for candid feedback and a testimonial once it has earned one. Prices are on the pricing page; ask about founding-client terms on your call.
Questions HVAC owners ask us.
No. Callers hear a natural, friendly voice and have a real back-and-forth. It introduces itself as an AI assistant up front, then simply takes care of the caller: answers their questions, books the appointment, confirms the details.
Yes. It's multilingual. It answers in English, Spanish, and other languages, so a language barrier doesn't cost you the job.
It takes a detailed message or routes the call to you, and texts you a full summary either way. Nothing gets buried in a voicemail box.
No. We forward your existing number, so your customers call the same number they always have. Nothing changes on your trucks or your signs.
It works from your playbook only: your services, your prices, your rules. Anything outside the playbook becomes a message or a transfer to you, never a guess. And nothing answers your line until you've heard it and signed off.
Plans and build fees are on the pricing page, identical in every industry, and we quote what it shows. No long contracts.
Days, not months. We do the building, you approve it and go.
This page is tuned for HVAC: your jobs, your scripts, your busy season. We also build for restaurants, construction, and real estate. Pick your industry from the front page and the whole pitch changes with you.
Try it on a working business.
Three demo businesses run on ReceptionAide right now. Open the site, talk to it in your browser, or call the number.
Tallowood Property Management
Emergency repairs routed, tours booked, repair requests filed and texted to the crew.
The Windrose, Wailea
Rates and policies answered, guests sent to the booking engine, room issues sent to housekeeping.
Meridian Health
New patients booked, intake captured, consent signed on the patient's phone.
The demo businesses are fictional. The demo lines take no real customer or patient calls.
Be the shop that picks up.
Book a 30-minute demo. We'll play you a live call and show you exactly how it would work for your shop.
P.S. The demo is a live call and your real numbers, not a slideshow.